Also
present: Jim Gascon, Town Attorney; Phil Coccia, Recreation Director; Don MacLachlan,
Highway Superintendent; John Houser, Codes Officer; Chris Christenson,
Scott
Stearns, Mark Taylor, Jerry Wickett, Ron Schneider – all members of the
Planning Board; Bernard Montgomery, Keith Ramsden, Park Crew Leader; Mary R.
Casper, Susan Dennis, Deputy Town Clerk and Sandy Taylor, Town Clerk.
Supervisor
Pollard opened the meeting at 5:30 pm with the Pledge of Allegiance to the
Flag.
BUSINESS AGENDA
The Abstract of Audited
Vouchers was given to the Board Members as submitted by the Town Clerk,
Abstract #5 as of May 22, 2017, Claim #’s 145599-145633, 145642-145649.
Expenses
General Fund $35,187.15
Part Town General
3,141.51
Town Wide Highway
5,026.57
Part Town Highway
5,689.73
Trust and Agency
1,303.08
Total $50,348.04
Bills Paid Between Meetings:
Vendor
Voucher Number Amount
ProShred 145594 $
500.00
NYSEG 145595 1,348.74
NYSEG 145596 478.55
NYSEG 145597 378.35
Windstream 145598 531.94
Transfer of Funds:
From: A.230 Park
Capital Reserve $9,839.18
To: A.7110.4000 Park – Contractual $9,839.18
Councilor Cusick made a
motion seconded by Councilor Hunt to approve and pay the bills and the transfer
of funds.
Ayes – Pollard, Hunt, O’Hara
and Cusick Carried
Benchmark
Resolution: Councilor O’Hara made
a motion seconded by Councilor
Cusick to approve the following
Benchmark Resolution.
_________________
IN THE MATTER OF
THE TOWN OF
MARECELLUS
ESTABLISHING
ENERGY
BENCHMARKING
REQUIREMENTS FOR RESOLUTION
CERTAIN
MUNICIPAL BUILDINGS
The Town Board of the Town of Marcellus, in the County of Onondaga, State of New York,
met in regular session at
the Municipal Building,
located
at
the Town Hall, in the Town of Marcellus, County of
Onondaga, State of New York,
on the 25th day of May, 2017 at 5:30 p.m.
The meeting was called to
order by Supervisor Karen Pollard,
and the following Councilors were present, namely:
Christopher Hunt
Kevin O’Hara
John Cusick
Absent: Laurie Stevens, Councilor
Also
present: Town of Marcellus Attorney
James J. Gascon and Town Clerk Sandy Taylor
The following resolutions were moved, seconded and adopted:
WHEREAS, buildings
are
the single largest
user of energy in the State of New
York; the poorest performing buildings typically use several
times the energy of the highest
performing buildings for
the exact same
building use; and
WHEREAS, collecting, reporting, and
sharing building energy data on a
regular basis allows municipal
officials and the public to understand
the energy performance of
municipal buildings relative
to similar buildings nationwide, and
equipped with this information
the Town
of Marcellus is able to make smarter,
more
cost-effective operational
and capital
investment
decisions, reward
efficiency, and drive widespread, continuous improvement; and
WHEREAS, the Town Board of the Town of Marcellus desires
to use Building Energy Benchmarking,
a process of measuring a building’s energy use, tracking that
use over time, and comparing performance to similar buildings, to
promote the public health,
safety,
and welfare by making
available good,
actionable
information on municipal building energy use to
help
identify opportunities to cut costs and reduce pollution
in the Town; and
WHEREAS, as such
the Town Board desires to establish
a procedure or guideline for Town staff to conduct such
Building Energy Benchmarking; and
NOW THEREFORE, IT IS HEREBY
RESOLVED AND DETERMINED, that
the following specific
policies and
procedures
are
hereby adopted
and imposed as
active and affirmative financial
internal control procedures
of the Town of Marcellus;
BUILDING ENERGY BENCHMARKING POLICY/PROCEDURES
§1. DEFINITIONS
(1) “Benchmarking
Information”
shall mean
information generated by Portfolio Manager, as herein
defined including descriptive information about the
physical building and its operational characteristics.
(2) “Building Energy Benchmarking”
shall mean
the
process of measuring a
building’s
Energy use,
tracking that use over time,
and comparing performance to
similar buildings.
(3) “Commissioner” shall mean
the head of the Department.
(4) “Covered Municipal Building” shall mean a building
or facility that is owned or occupied by
the Town of Marcellus that is 1,000 square feet
or larger in size.
(5) “Department” shall mean the
Town of Marcellus Clerk’s
Office.
(6) “Energy” shall mean electricity, natural gas, steam, hot or chilled
water, fuel oil, or other
product for use in a building, or renewable on-site electricity generation, for purposes of providing heating, cooling, lighting, water heating, or for powering or fueling other end-uses in
the building and related facilities, as reflected in Utility
bills or other documentation of actual Energy use.
(7) “Energy
Performance Score” shall mean the numeric rating generated by Portfolio Manager that compares the Energy usage of
the building to that of similar
buildings.
(8) “Energy Use Intensity (EUI)” shall mean the kBTUs (1,000 British Thermal Units) used per
square foot of gross floor area.
(9) “Gross Floor Area” shall mean the total number of enclosed square feet measured between
the exterior surfaces of the fixed walls within any structure used or intended for supporting or
sheltering any use or
occupancy.
(11) “Portfolio Manager” shall mean ENERGY STAR Portfolio Manager, the internet-based
tool developed and maintained by
the United States Environmental Protection Agency
to track and assess the relative Energy performance of
buildings nationwide,
or successor.
(12) “Utility”
shall mean an entity that
distributes and sells
Energy to Covered Municipal
Buildings.
(13) “Weather Normalized Site EUI” shall mean the
amount of Energy that would have been used by a property under 30-year average
temperatures, accounting for the difference between average temperatures and
yearly fluctuations.
§2. APPLICABILITY
(1)
This policy is applicable to all Covered Municipal Buildings as defined in Section
2 of this policy.
(2) The Commissioner may exempt a particular Covered Municipal Building from the
benchmarking requirement if the Commissioner
determines that it has characteristics that make
benchmarking impractical.
§3. BENCHMARKING REQUIRED FOR COVERED
MUNICIPAL BUILDINGS
(1) No
later than May 1 every year,
the Commissioner or his
or her designee from the Department shall enter into Portfolio Manager the total Energy
consumed by each Covered
Municipal Building, along with all other descriptive information
required by
Portfolio Manager for
the previous calendar year.
(2) For new Covered Municipal Buildings that have not accumulated 12 months of Energy
use data by the first applicable date following occupancy for inputting Energy use into Portfolio
Manager, the Commissioner or his or her designee from the Department shall begin inputting
data in the following year.
§4. DISCLOSURE
AND PUBLICATION OF BENCHMARKING INFORMATION
(1) The Department shall make available to the public on the internet Benchmarking Information
for the previous calendar year:
(a) no later
than September
1 each year
for
Covered Municipal Buildings;
and
(2) The Department
shall make available to the public on the internet
and update at least
annually, the following Benchmarking Information:
(a) Summary statistics on Energy consumption for Covered Municipal Buildings derived from
aggregation
of Benchmarking Information; and
(b) For each
Covered Municipal Building individually:
(i) The status
of compliance with
the
requirements of this
Policy; and
(ii) The building
address, primary use type, and gross
floor area; and
(iii) Annual summary statistics, including
site EUI, Weather Normalized Source EUI, annual GHG emissions, and an Energy Performance Score where available; and
(iv) A comparison of the annual summary statistics (as required by Section
5(2)(b)(iii)
of this Policy) across calendar
years for all
years since annual reporting under
this Policy has
been
required for said building.
§5. MAINTENANCE OF RECORDS
The Department shall maintain
records as necessary for carrying out the purposes of this Policy,
including but not limited to Energy bills and other documents received from tenants and/or Utilities. Such records shall be preserved
by
the Department for
a period
of three (3) years.
§6. ENFORCEMENT AND ADMINISTRATION
(1) The Commissioner or his or her
designee from
the Department shall
be the Chief Enforcement
Officer of
this Policy.
(2) The Chief Enforcement Officer of this Policy may
promulgate regulations necessary
for the administration
of the requirements of this Policy.
(3) Within thirty days after each anniversary
date of the effective date of this Policy, the Chief Enforcement Officer shall submit a report to the Town of
Marcellus including but not limited to summary
statistics on Energy consumption for Covered Municipal Buildings derived from aggregation of Benchmarking Information, a list of all Covered Municipal Buildings identifying
each Covered Municipal Building
that the Commissioner determined to be exempt from the benchmarking requirement and the reason for the exemption, and the status of compliance with
the requirements of this Policy.
FURTHER RESOLVED, the Town Board of
the Town of Marcellus, in regular session duly
convened, does
hereby authorize and
direct the Supervisor or Clerk-Treasurer of the Town
of Marcellus to execute
such
other and additional documents
as may be required for to
perfect
the resolutions herein;
The
question of the adoption of the foregoing Resolution was duly put to a vote and
the vote was as follows:
|
Karen
Pollard |
Supervisor |
Voted |
Yes |
|
Christopher
Hunt |
Councilor |
Voted |
Yes |
|
Kevin
O’Hara |
Councilor |
Voted |
Yes |
|
John
Cusick |
Councilor |
Voted |
Yes |
|
Laurie
Stevens |
Councilor |
Absent |
The foregoing Resolution was thereupon
declared duly adopted.
DATED: May 25, 2017 Sandy Taylor
Town
of Marcellus Clerk
Recreation Agreements: Councilor O’Hara
made a motion seconded by Councilor Cusick to authorize Supervisor Pollard to
sign the following recreation agreements for summer concerts:
Marcellus Bluegrass Artists June 22, 2017 $400.00
Thunder Canyon July 21, 2017 $600.00
Joe Whiting Aug. 10, 2017 $750.00
Ayes
– Pollard, Hunt, O’Hara and
Cusick Carried
Adjourn Business Session: Councilor Hunt
made a motion seconded by Councilor Cusick to adjourn the Business Session of
the Meeting at 5:45 pm and open up the Workshop Session of the Meeting.
Ayes
– Pollard, Hunt, O’Hara and Cusick Carried
WORKSHOP AGENDA
Daughters of the American Colonists
(added item): Mary Raye Casper from the Daughters of the
American Colonists came and spoke about the plaque that the Town Board stated
they would display. She came with the
wording they would like to use and asked the board about the colors that they
would like. The other idea would be to
have a sign instead of a plaque on a boulder or the building. The area they would like to recognize is Main
Street. This
was an important travel route from the 1790’s.
The dedication ceremony would probably be in October of 2017. The Town will be in touch with our local
contact person, Mary Raye Casper, regarding this.
Solar Law Discussion: A discussion
took place between the Town Board Members and the Planning Board members
regarding the Solar Law. Jim Gascon,
Town Attorney, will draft up a new proposed law for the approval of the Town
Board and Planning Board as some new questions were asked and some wording needs
to be revised.
Update of Local Law regarding Solid
Waste: Jim Gascon, Town Attorney, made some changes
to the current Local Law enacting updated regulations for the collection,
removal and disposal of solid waste in the Town of Marcellus, replacing Local
Law No. 1 of the year 2000. The board
members can review the proposed law. This will be on the June agenda.
Parks & Rec – 5 year plan (added
item): Phil Coccia, Recreation Director, has a five
year plan for equipment replacement. The
Park Department is looking into a new truck with a plow so that they don’t
always end up with the older ones from the Highway Department.
John Houser- MCM No. 1 Public
Education and Outreach: John
Houser, Codes Officer, has to do public education and outreach for the Stormwater. Today he
spoke about MCM No. 1 (Minimum
Control Measure No. 1). This is just
stating that the Town pays $3,600 a year and he receives training on Stormwater. There
are goals that we have to meet. The
Codes Officer has to do a report at the end of each year stating what the Town
has done regarding Storm Water.
Items from the Board
Supervisor
Pollard talked about a meeting that she attended with other Town Supervisor’s
and Village Mayors regarding the shared services. At this point the County is in control of
what is going to happen. The Villages
and Towns do share a number of services already.
Supervisor
Pollard received an e-mail from Joe Durand, TDK Engineering, stating that the
Paper Mill is well on its way with the fill.
John Houser, Codes Officer, will be setting up a meeting with Mr.
Durand, Supervisor Pollard and whoever
from the Board can make it to see what the next step will be.
Supervisor
Pollard stated that last Saturday, May 20, 2017, the park was very busy with a
Fishing
Derby, Antique Show and a Birthday Party.
Comments were made as to how nice the park is.
Phil
Coccia, Recreation Director, stated that the Stone Mill Pavilion is open and
estimates on flooring will be coming in.
Adjourn: Councilor Hunt
made a motion seconded by Councilor Cusick to adjourn the Workshop Meeting at 7:20
pm.
Ayes
– Pollard, Hunt, O’Hara and Cusick Carried
Respectfully
submitted,
Sandy
Taylor, Town Clerk